Ennerdale Consulting Ltd. has adopted a set of policies that reflects
its concern for the health and safety of its directors, staff, associates,
sub-contractors and clients.
This policy statement
demonstrates the commitment given to health & safety issues and the
endeavours being made to comply with relevant health & safety legislation,
Approved Codes of Practice and regulations.
Through our Safety
we aim to assess our responsibilities for health & safety matters
and describe how we will meet these.
Ltd. is a small management consultancy practice offering services to the
not-for-profit sector and to companies seeking to trade in this area.
We are exempted from section 2 (3) of the Health & Safety at Work
Act 1974 by virtue of our current size. However, in anticipation of our
future growth - and as an indication of the importance the company places
on health & safety - we have voluntarily developed this policy statement.
Our existing and prospective
client base requires our staff to travel throughout the United Kingdom
and work on many of our clients sites, including work on estates,
construction sites and with members of the general public.
The commitment we
undertake in this policy statement therefore reflects the nature of our
The Company recognises
that it has a responsibility to ensure that all reasonable precautions
are taken to provide and maintain working conditions that are safe, healthy
and comply with all statutory requirements and codes of practice.
The Company, so far
as is reasonably practicable, will:
all practical steps to safeguard the health, safety and welfare of
all directors, employees, associates, subcontractors, customers and
visitors to our premises.
adequate working conditions for our directors and employees with proper
facilities to safeguard their health and safety and to ensure that
any work which is undertaken, so far as is reasonable, produces no
risk to health or safety.
the provision of such information, instruction, training and supervision
so as to ensure the health and safety at work of directors, employees,
associates, subcontractors and others.
a safe means of access to and from the place of work.
a working environment that is safe, without risks to health and provide
adequate facilities and arrangements for welfare at work.
directors, employees, subcontractors and others to co-operate in all
safety matters; to identify hazards which may exist and to report
any condition which may appear dangerous or unsatisfactory; and to
ensure that each director, member of staff, associate and subcontractor
accepts their own responsibility not to endanger theirself or others
and actively to assist in fulfilling the requirements and spirit of
Responsibilities & Procedure
The Managing Director
has overall responsibility for the safety in the Company and will
monitor the safety policy on a regular basis. The Managing Director will
be informed of Health and Safety matters to ensure that sufficient resources
are available to provide any health and safety equipment, personal protective
equipment, training where appropriate, provision of eye tests etc.
The Managing Director
Safety Charter covers the following areas.
Purchase of Goods and Services
will endeavour not to purchase products or services from companies and
organisations who fail to uphold their obligations under the Health &
Safety at Work Act or Approved Codes of Practice issued by the Health
& Safety Executive.
preference to suppliers who understand the importance of health &
appropriate, obtains health & safety data from its main suppliers.
2. Education, Influence & Opinion Formation
Consulting takes an active role in assisting its clients and educating
the public on health and safety issues. We will strive to lead by example
and will co-operate with other professional and regulatory bodies where
its commitment to health and safety by voluntarily adopting a formal
that other parties involved in delivering our contracts and assignments
will follow the example set by us.
a partnering relationship with a specialist health and safety consultancy
- Quadriga Health & Safety Ltd - who act as advisors to the Managing
Director (H&S Competent Person) and who assist the company in
undertaking measures needed to ensure we comply with health and safety
law. (MHSAWR - Regulation 7).
and records training for its Managing Director and any employee in
the Management of Health & Safety at Work.
a member of RoSPA - the Royal Society for the Prevention of Accidents
(Membership No M40601240).
Accidents shall be reported immediately to the Managing Director
who will complete an accident report. An Accident Book is held at the
Companys main place of business. Where appropriate, qualifying accidents
will be reported to the Health & Safety Executive in accordance with
RIDDOR. Following any accident or near miss, the Managing Director will
carry out a full review of the circumstances leading to the accident/
near miss and will implement corrective actions to prevent reoccurrence.
3.2 Audit &
Director will carry out an annual health & safety audit at the Companys
premises and will reassess the risks of undertaking Company Business at
least on an annual basis.
and Associate Compliance
As part of the Companys Insurance arrangements, Associates and
Contractors are required to provide evidence of professional and technical
competence, including awareness of Health & Safety obligations.
3.4 Control of
Substances Hazardous to Health
Ennerdale Consulting will ensure the collection of up-to-date information
of the toxicity and potential hazards of any substances used within the
Company. This information will be available to those with a legitimate
assessed that as at the drafting and each subsequent revision of this
policy statement, no substances that are considered to be hazardous
to health are used by the Company.
3.5 Display Screen Equipment
It It is
the Companys policy to optimise the use and application of display
screen equipment within the Organisation, whilst safeguarding the health,
welfare and job satisfaction of those involved in using such equipment.
To secure the health and safety of our employees, in so far as is
the Company will:
out an assessment of each workstation on a regular basis taking into
account the display screen equipment, the furniture, the environment
and the employee - this will be carried out by the Managing Director.
all necessary measures to remedy any risks found as a result of the
to ensure it is suitable for the task.
within the working day to prevent intensive periods of on-screen activity.
||Arrange for provision
of eye tests every two years.
for any corrective appliance (spectacles or contact lenses) where
these are required specifically for working with display screen equipment
- the Company will contribute the sum of £100 for the standard
frame/lenses - the employee may use this as a contribution towards
more expensive models.
There is no prescribed
frequency or duration of breaks from display screen work. The Managing
Director will therefore use discretion to decide timing and extent of
off-screen tasks. Employees who believe their workload at a display screen
does not permit adequate breaks should inform the Managing Director.
Where a problem arises
in the use of display screen equipment the employee must inform the Managing
Director immediately. The Company will then take all necessary steps to
ensure that corrective action is taken. Employees using display screens
are not at risk from radiation and scientific research has concluded such
concerns are unjustified. However, the company acknowledges that due to
media reports a pregnant employee may feel anxious about working with
such equipment. Any such person should consult with the Managing Director
for further advice.
As part of a review of this Policy Statement a formal VDU Assessment has
been carried out for workstation used by the Managing Director at the
Companys main place of business.
3.6 EC Working
Time Regulations 1998
will ensure that its employees are made aware of this piece of legislation
and will ensure that excessive working is not permitted even where the
provisions of the Regulations do not apply or where an employee elects
to opt out.
3.7 Fire Safety
& Emergency Procedures
The Company has a Fire Risk Assessment for its main place of business,
has documented its findings and will review this from time to time. A
portable fire extinguisher is accessible at the Companys main place
of business and in the vehicle used by the Managing Director.
Given the location
of the Companys main place of business, the number of employees
and nature of the Companys business operations, Fire Evacuation
procedures are not required at the present time.
Where the Company
is delivering training or facilitating meetings, seminars or away days,
advice on evacuation in the event of fire or other emergencies will be
provided to clients and those in attendance.
3.8 First Aid
First aid kits are stored at the Companys premises and in the
vehicle used by the Managing Director. These kits are inspected quarterly.
The Company meets the cost of training in First Aid for its employees.
3.9 Health Surveillance
The company has considered its business operations and does not believe
that health surveillance is necessary for its employees at this time.
This position will be reviewed on an annual basis or at such time as there
are significant changes in the companys business operations.
3.10 Manual Handling
In carrying out his or her business a director, employee, contractor or
associate may be required to carry items such as presentation equipment,
training materials, copies of reports, documents etc. In such instances,
consideration shall be given to safe handling and carrying approaches.
The Company has completed
relevant Manual Handling Assessments for those business operations that
involve lifting and carrying.
Personal Protective Equipment
company will make available personal protective equipment for its employees
and will require its associates and contractors to use the same where
All directors and staff are required to ensure that prior to attending
any site meeting; appropriate consideration is given to the risks associated
with the site in question. Specifically the Company requires directors,
staff, associates, subcontractors and clients to have regard to the following
activities - in which case appropriate protective clothing shall be
worn, including head, ear, eye and foot protection.
meetings with the general public - in which case consideration shall
be given to issues of personal safety.
and properties - in which case consideration shall be given to risks
associated with dogs, tripping hazards, needles, asbestos, carbon
monoxide, legionella, electric shock, gas explosion and theft.
In recognition of
the risks associated with Lone Working, the Company provides a mobile
phone for its Director and will supply the same for any employee, associate
or subcontractor required to work alone where this equipment is not already
Storage of Materials
storing materials, including documents, regard shall be had to possible
injury caused through incorrect storage - including storage using insecure
packaging, location of boxes causing tripping hazards and above head storage.
In travelling to or from assignments, directors,
staff, associates and subcontractors are encouraged to use public transport
wherever this is feasible. In the event that travel is by car, directors,
staff, associates and subcontractors shall give consideration to:
of insurance (ensuring that the driver is adequately insured for the
business purposes himself and for the purposes of transporting any
of vehicle condition (ensuring that the vehicle carries a valid MOT
certificate, has tyres with tread of an appropriate depth and is otherwise
of taxation (ensuring that the vehicle is taxed).
driving (ensuring that the driver is not under the influence of drink,
drugs or anything likely to prevent due care and attention being given
to the task of driving).
Phone use - the use of Mobile phones when driving is not only an offence
under the Road Traffic Acts, but also a breach of this Health &
Safety policy. Directors, staff, associates and subcontractors are
advised to ensure that before taking or making mobile phone calls,
their vehicle is safely parked and the engine is switched off.
In recognition of
the risks associated with car travel, the Company has arranged for its
Managing Director to pursue the Advanced Driving Certificate with the
Institute of Advanced Motorists. The Company will similarly encourage
and fund applications made by any employee that would benefit from such
Work Equipment (including Electrical Equipment)
general, our relationship with Associates and Sub Contractors will not
involve the supply of equipment. However, where the Company supplies a
Director, employee, associate or subcontractor with work equipment. We:
ensure that any specific risks associated with the use of equipment
supplied by the Company are assessed before it is issued.
carry out any necessary training, and provide such information as
is necessary to ensure safe use of equipment.
ensure that equipment is serviceable and is properly maintained.
users of equipment to carry out simple visual inspections of equipment
prior to use to identify any obvious defects that would present a
safety risk (e.g. frayed or burned electrical cables, jagged edges,
open moving parts etc.) and not use equipment that appears to be unsafe.
In complying with
this policy the Company will undertake Portable Electric Appliance Testing
on a biannual basis.
4. Compliance with Legislation
will comply with current legislation, and will where appropriate highlight
health and safety implications when providing advice to clients. We:
to comply with current legislation, so far as it is applicable to
our business and we are made aware of our obligations.
Provision of Services
services, the Company will have regard to this policy statement and to
health & safety matters in general and will actively highlight any
such matters arise during an assignment.
carries the following insurance:
In addition the Company
ensures that Managing Director carries comprehensive vehicle insurance
including cover for business use.
Directors, Employees and Associates
This policy will apply
to all Directors, Employees, Associates and Sub Contractors while undertaking
work on behalf of the Company. Any failure to comply with this policy
or the legislation upon which it is based shall be prima facie grounds
to terminate a contract of employment or contract for the provision of
goods or services.
Ennerdale Consulting will seek independent accreditation of our commitment
to Health & Safety. We:
accredited by Constructionline.
compliant with the standards set through the Contractors Health &
Safety Scheme (CHAS).